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Timesheet invoices let staff members submit their logged hours for review and payment. Once submitted, admins can approve, reject, or void invoices — and automated workflows keep both parties informed throughout the process.

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How timesheet invoices work

  1. A staff member reviews their timesheet entries for accuracy.
  2. They submit a timesheet invoice covering a specific period.
  3. An admin reviews the invoice and approves or rejects it.
  4. Once approved, the invoice can be marked as paid.

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Submitting an invoice

Staff members submit timesheet invoices from their account. The invoice is based on their logged timesheet entries — either auto-generated from scheduled bookings or manually entered.
Review your timesheet entries before submitting an invoice. Once submitted, entries included in the invoice cannot be edited until the invoice is resolved.

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Reviewing invoices

Admins with the Manage Staff permission can review submitted invoices:
1

Open the invoice

Navigate to the staff section and find the submitted invoice.
2

Review the details

Check the hours, pay rates, and total amount. Compare against scheduled bookings if needed.
3

Approve, reject, or void

  • Approve — confirms the invoice for payment
  • Reject — sends it back to the staff member with optional feedback
  • Void — cancels the invoice entirely

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Invoice lifecycle

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Automated notifications

Use automated workflows to send notifications at each stage:
Set up workflow notifications for invoice submissions so admins are alerted promptly and can approve invoices before payroll deadlines.

Auto daily timesheets

Automatically generate timesheet entries from bookings.

Staff management

Manage staff profiles, pay rates, and permissions.